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Rules for Highland Cattle Denmark
§1. Name and domicile
1. Highland Cattle Denmark – Highland Cattle Breeding Society
2. Domicile is the secretariat
§2. Purpose
1. The purpose of the society is to promote breeding of highland cattle and look after the interests` of members
§3. Members
1. Qualified as members are persons, associations and societies with an interest in highland cattle
2. Application for membership should be directed to the chairman, cashier or secretary of the Society. Application must be in writing – e-mail accepted
3. Membership is effected for the calendar year
4. Termination of membership must be in writing prior to 1st. November with effect from 31st. December
5. Resigned members have no claim to any surplus or capital of the Society
6. An annual subscription is payable to the Society. Members enrolled after 1st. July pay half subscription in the year of enrolment
7. The board can ask the General Assembly to exclude a member who opposes the purpose or interests of the Society
§4. Authority
1. The highest authority of the Society is the General Assembly
2. The Society is led by a board of 5 persons
3. The secretary of the Society takes the minutes of the board meetings. The minutes are approved at the following board meeting
4. Minutes are taken at the General Assembly. The chairman approves and signs the minutes
§5. General Assembly
1. The ordinary General Assembly takes place each year prior to the end of April
2. The board summons the General Assembly in writing with at least 14 days notice. Included in the summons are any motions received and the revised accounts of the Society
3. Motions to be dealt with by the General Assembly must be received by the chairman, in writing, at the latest 31st. January
4. The agenda of the ordinary General Assembly must at least include the following items:
1. Election of chairman
2. Election of vote counters
3. Approval of report from the board
4. Approval of the revised general accounts
5. Subscription for the following calendar year
6. Motions received
7. Election of chairman of the board
8. Election of members and deputies to the board
9. Election of members and deputies to the Breeding Committee
10. Election of accountant and deputy accountant
11. Various
5. Motions to board members and deputies and to members and deputies of the Breeding Committee must be in writing
6. Election of board members and deputies and members and deputies of the Breeding Committee must take place by a written ballot. The candidates are elected in the order of the highest number of votes cast
7. Other decisions, apart from changing of the rules and termination of the Society, are made by simple majority i.e. more than half of the valid notes cast
8. Void votes cast are not counted in all elections
9. Each member has 1 vote and voting by proxy is not allowed
10. In order to have voting rights at General Assembly documentation of paid subscription for the relevant year must be presented on request
11. Extraordinary General Assembly may be called by the decision of the board or when at least 20 members request this of the chairman of the board
12. Extraordinary General Assembly must be called with a notice of at least 14 days and held at least 6 weeks after the chairman having received written request hereof. The agenda must as a minimum include the following items:
1. Election of chairman and vote counters
2. Motions received
3. Various
13. The General Assembly may, on the recommendation of the board, appoint as honorary members persons who have made a special contribution to the Breeding Society or to Highland Cattle
§6. The Board
1. The board consists of 5 members
2. The General Assembly elects the chairman of the board for 1 year
3. Other members are elected for 2 years, however, 2 members should be re-elected each year
4. 2 deputies are elected each year
5. After the election the board is constituted with deputy chairman, cashier and secretary. The secretary may be elected outside the board. The secretary does not necessarily have to be a member of Breeding Society
6. 2 members of the board are appointed as members of the Breeding Committee
7. The board appoints the person representing the Society externally in committees, associations and organizations
8. Power of attorney for the Society is given to the chairman of the board, or his deputy together with another member of the board
9. The board forms a quorum when at least 3 member are present
10. In the event of parity of votes the chairman has 2 votes
§7. Breeding Committee
1. The Breeding Committee has 5 members. They should be re-elected each year
2. 3 members and 2 deputies to the Committee are elected by the General Assembly, 2 members are appointed by the board
3. The Breeding Committee constitutes itself with a chairman, deputy chairman and secretary. The secretary does not have to be a member of the Committee or the Breeding Society
4. The board formulates line of direction for the work of the Breeding Committee
§8. Accounts and Audit
1. The financial year follows the calendar year
2. The accounts must be delivered to the auditor no later than 1st. February. The auditor must complete his audit, together with his comments, prior to 1st. March
3. The cashier and the board sign the audited accounts prior to the General Assembly
4. Auditor and deputy auditor are elected each year by the General Assembly
§9. Rules
1. The rules of the Society may be amended at the ordinary or the extraordinary General Assembly
2. Motions to amend the rules of the Society must be forwarded to the chairman in writing
3. The rules may be amended by a majority of at least 2/3rd. of the past, valid votes
§10. Dissolution of the Society
1. Decision to dissolve the Society must have at least 2/3rd. majority at 2 general assemblies held with at least 1 and max. 3 months in between
2. In the event of dissolution of the Society, the proceeds should be used for furthering the interests of Highland Cattle. Subject to decision by the General Assembly upon which the dissolution of the Society was finally agreed.
So agreed at the General Assembly held in Nordrup 4th. March 2007
The original rules stem from the founding of the Society in 1987. The rules are later amended at the General Assembly in Hovborg in 1997 and at the General Assembly in Brædstrup in 2001.
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